Event Management
Organizing and Reporting an Event
Form an Organizing Committee with
Organizing Chairperson
Organizing Secretary
Organizing Committee Members
Majority of the work is handled by Org Sec with support from members – including pre-event promotion and post event reporting in the media including social media but for better responsibility and results you can have one person dedicated to this job – Media Secretary
Make sure the media includes IIHP Website and Journal
Pre-Event Publicity
- The most important thing is to have ENOUGH TIME to promote and propagate your publicity material
- Pre event news in the IIHP website News Gallery – How to Write Promotional News [See Below]
- Flyers in the national and regional groups – simply share it
Post-Event Reporting
- Local news media and your YouTube channel
- Write news for the IIHP Website News Gallery with one most important photo
- Send photos for the IIHP Picture Gallery – set of 5 photos minimum = one row on the website page
- Send Report for the Rational Physicians Event Page – photos and report – How to Write Event Report [See Below]
Event Publicity Format
Name of the event
Date
Place
Name of the organising unit of IIHP
Why one should visit and other promotional descriptions
Additional information like fee etc
Contact Person Details
Event Reporting Format
Name of the Event
Date and Place of holding this event
Name of the Organizing Unit
Main report –
- How the event started – Garlanding, lamp lighting etc and introductory remarks
- Describe activities
- Name the people who participated and supported this event
- Name the person who gave vote of thanks and acknowledgements
- Name and designation of the Reporting person
- Enclose photos [sets of 5] and newspaper clips